Agenda for the event

Agenda

Summer Term Project

Monday 15^th of April 2015

Westminster Kingsway College, Gray’s Inn road

09.30am K420

Present: Steven, Abdiaziz, Yusheng, Lloyd, Tunde

Apologies for absence:

Chairperson: Steven

Secretary: Abdiaziz

Ø  Decide who would take each role

Ø  Discuss ideas

Ø  Final plan - plan A

Ø  Discuss the final plan in detail

Ø  Sit up different task and dead line – Steven and Abdiaziz are responsible for activity 1, Tunde and Lloyd responsible activity 2 , 3 and 4, Yusheng responsible for the budget – deadline is the 21^th of April

Monday 21^th of April 2015

Westminster Kingsway College, Gray’s Inn road

09.30am K420

Present: Steven, Abdiaziz, Yusheng, Lloyd

Apologies for absence: Tunde

Chairperson: Yusheng

Secretary: Steven

Ø  Making sure everyone successfully completed the task.

Ø  Discuss the plan in detail and fix different problem

Ø  Compare the plan with budget

Ø  Email the farm - to find out all kind of information we need.

Tuesday 5^th of May 2015

Westminster Kingsway College, Gray’s Inn road

09.30am K422

Present: Steven, Abdiaziz, Yusheng, Lloyd , Tunde

Apologies for absence:

Chairperson: Yusheng

Secretary: Tunde

Ø  Dismiss one of the activity in the plan A – because as student we would struggle to carry if there are too many activities

Ø  Tunde come out with plan B

Ø  Discuss the detail of plan B -  so if we cannot make plan A happen we will do plan B

Tuesday 5^th of May 2015

Westminster Kingsway College, Gray’s Inn road

14.00pm K422

Present: Steven, Abdiaziz, Yusheng, Lloyd, Tunde

Apologies for absence:

Chairperson: Yusheng

Secretary: Tunde

Ø  Steven`s` plan - go out to the local area, while carry buckets and try to get the public`s attention do they can donate.

Ø  Briefly looking in detail of Steven`s plan

Ø  Decided to keep going with our plan A and plan B as a backup.

Ø  Promotion - word of mouth and posters.

Ø  Discuss the matter of profit or nonprofit.

Wednesday 6^th of May 2015

Westminster Kingsway College, Gray’s Inn road

11.00am K422

Present: Steven, Abdiaziz, Yusheng, Lloyd, Tunde

Apologies for absence:

Chairperson: Tunde

Secretary: Steven

Ø  Compared plan A and B

Ø  Dismiss activity 3 the salad tasting

Ø  Dismiss activity 4 which was children were able to take pictures with different animals.

Monday 11^th of May 2015

Westminster Kingsway College, Gray’s Inn road

09.30am K421

Present: Steven, Abdi, Yusheng, Lloyd, Tunde

Apologies for absence:

Chairperson: Abdiaziz

Secretary: Yusheng

Ø  Steven suggested his idea again - carry buckets and try to get the public`s attention so they can donate money for the animal.

Ø  Analyses the advantages and disadvantages of this Steven`s plan

Ø  Compare his plan with plan A and B- everyone agree to do this plan finally

Ø  Dismiss all the plan, A and B

Ø  Discuss in detail of Steven`s plan

Ø  Discuss the promotion and primary and secondary research

Ø  Discuss the matter of profit or nonprofit of Steven`s plan

Ø  Sit up the test for each one - everybody doing go to their local area and do primary research and have to be done by Tuesday the 12^th of May.

Tuesday 12^th of May 2015

Westminster Kingsway College, Gray’s Inn road

09.30am K421

Present: Steven, Abdiaziz, Yusheng, Lloyd, Tunde

Apologies for absence:

Chairperson: Tunde

Secretary: Abdiaziz

Ø  Gather all the primary data

Ø  Set another task which to get more primary data from the public because the results we had wasn`t enough - deadline Wednesday 13^th of May.

Ø  Analysis primary data we had - how could we improve

Wednesday 13^th of May 2015

Westminster Kingsway College, Gray’s Inn road

09.30am K422

Present: Steven, Abdiaziz, Yusheng, Lloyd, Tunde

Apologies for absence:

Chairperson: Abdiaziz

Secretary: Steven

Ø  Gather all the primary data for past two days

Ø  Analysis the result and putting in detail

Ø  Target customer - decided from our primary data

Ø  Promotion methods - posters and leaflet

Ø  Tasks for each member of the team and will be due in on Monday 18^th of May - Yusheng and Steven will be doing leaflet.  Abdiaziz and Lloyd will be doing the posters. Tunde will be look through all the evidence and information our group has done and make sure everything is relevant.

Monday 18^th of May 2015

Westminster Kingsway College, Gray’s Inn road

09.30am K422

Present: Steven, Abdiaziz, Yusheng, Lloyd, Tunde

Apologies for absence:

Chairperson: Yusheng

Secretary: Tunde

Ø  Decide the day when we going to do the event - 3rd of June

Ø  Discuss the poster and leaflet

Ø  Discuss how we going to do the advertising

Ø  Discuss when we going to do the advertising - after we got the T shirt then we will go on street and hand out leaflet

Ø  Email different people for different print out - T shirt, leaflet and poster. Tunde will be responsible.

Wednesday 26^th of May 2015

Westminster Kingsway College, Gray’s Inn road

09.30am K422

Present: Steven, Abdiaziz, Yusheng, Lloyd, Tunde

Apologies for absence:

Chairperson: Steven

Secretary: Yusheng

Ø  Decide to hand out the leaflet on the 27^th of May 27, 2015

Ø  Making sure all the evidence for the projects is done and relevant.

 

 

Wednesday 3rd of May 2015

Liverpool street station

12:30pm

Present: Steven, Abdiaziz, Yusheng,  Tunde

Apologies for absence: Lloyd

Chairperson: Yusheng

Secretary: Steven 

Ø Making sure everything is ready for us to walking down the street ask for money.

Ø Decide how we going to fund raise the money such as what to say when people walk pass.

Ø Decide where to go- Liverpool street first to spitalfields market then spitalfields city farm.

Ø Decide who to do what - Steven, Tunde, Abdiaziz will be holding the basket and Yusheng will be doing the recoding and ask people for feedback.

 

Wednesday 3rd of May 2015

Spitalfields city farm

14:30pm

Present: Steven, Abdiaziz, Yusheng,  Tunde, Lloyd

Apologies for absence:

Chairperson: Yusheng

Secretary: Steven 

Ø Count how much money we have raised - £8.29 

Ø Giving each team member feedback

Ø Discuss what can be improve

Ø Give the money to the farm

Ø Decide to cancel the next two one - because we need licence for fund raising so the farm ask us to stop.

Ø Decide to finish all and tidy  up all the documents

Ø Take a picture

Ø Announced the end of our event

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Spitalfields city farm Fundraising Plan

Spitalfields city farm Fundraising.

Purpose: to raise money for the farm in order for them to build a good shelter for the animals

Target audience:

Ø  Primary school students age between 5-10 and their parents (invitation only).

Ø  Animal lovers.

Ø  Explorers (people who like to find out new adventures or simply like to explore what it’s like in a farm).

Ø  Or any people who would like to help.

Marketing:

We are going to use segmentation in order to get the best out of our marketing research so some of the important segmentation we are going to focus into is demographically as well as characteristic and geographically  the reason behind this is that we can get the best out of the marketing if we target the right area which has the utmost population we need to think of places where there is more likely to find parents and children the farm is based in Liverpool street where there are busy working people so we will unlikely to find people who may be interested in the event but then there are other places to the area which has primary schools especially surrounding the farm.

The plans to carry out our marketing is to do questionnaires and each member of the going to different areas so that we get our potential interesters and right audience, as well as to go to the farm and get the right audience out of it and also consider it as a way of promoting the event.

Promotional mix:

We are going to use a leaflet as it’s an easy and effective way of promoting an event because it is both an eye catcher and tackle the job that we want. Leaflets usually is obvious enough and effective ones stand out and keep the customer’s attention because of its features of bright colors or a picture to grab the customer’s eye.

Finance: we are not putting any money from our pockets in to the project but are hoping to gain some money for the project in order to build for our loving animals.

Promotional / advertisement: Abdiaziz will be responsible for this

Manager: yusheng is going to manage the team.

Marketing: Abdiaziz and the whole team will be responsible for the marketing of this project.

Administration/ external communication: Tunde will be responsible in carrying out these tasks.

Leader: Steven will be responsible for leading the team and coordinating with every individual in the team.

Others: Lloyd will be responsible in assisting anyone who needs help.

                                  

Project work : Questionnaire and results

Questionnaire

1. Have you heard about the Spitalfields city farm?
   Yes -2
   No – tell them about the Spitalfields city farm then go to question 4
2. What do you know about the Spitalfields city farm?
3. Are you likely to visit the farm again?
   Yes – 5
   No – ask them why and finish asking
4. Are you an animal lover?
   Yes – 5
   No – finish asking
5. Do you have any children?
   Yes – 6
   No – tell them what we doing and why then go to question 7
6. What age group is their child in?
7. Would you like to visit the farm join the day we doing the even?

11^th of May – 12^th of May

Our team has been to different areas such as primary school and areas in where you can find families such as libraries and parks to do our primary research. We have asked 100 people in total, 36 people are no interesting and not willing to come to the farm after they heard our plan and 64 people are interesting.

From 64 people only 30 people had positive comments toward the farm and 24 people had negative comments. The other 10 prefer not to give any comments.

We have explained our even to all 64 people and we asked them if they would like to join us in such event. Only 31 of 64 people of said “Yes”, and 19 people said “They might” and 14 people said “They weren’t interested”

People that would like to join us in such event they had particular similarities in common, one of them being that they are animal lovers and they would do as much as they can to help animals survive. Most of them also had younger children giving them more interest about Spitafields City Farm and our event to build a new roof for the animals.

In conclusion, looking back at all are data that we have collected and obtain from other sources, we have come to the conclusion that our main targetaudience its families which have younger children and older people. 

Unit 19 Leadership attributes and skills – Unit 18 Role of an event organizer

Unit 19 Leadership attributes and skills – Unit 18 Role of an event organizer
M1, M2

In this assignment I will identify and explain the roles of an event organizer. Assess the importance of meeting organizational and legal requirements when planning a business event.
For an event organizer it is very important to have certain skill and knowledge such as planning and preparing the work, taking all kind of responsibility in all circumstances.
And meeting legal requirements.

For an event organizer, the person needs to have idea of the information about the event such as the requirements, location, time and facilities and also need know what to do first. Planning and preparing the work, have preparation for all kind of situation so the risk or lost can be minimized.

Doing researching so the event can be identifying in all the potential opportunity. Looking for similar successful event example, analyses and putting in note of why and what made the event successful, so the organizer can take it in consideration when doing the event.
After planning and preparing then the event organizer will be put the plan into action. When doing the event it is very important for an event organizer to take responsibility in all circumstances. Join the event, health and safety consideration are adhered to by all members of the team.

When doing the event, it is very important to have support documents, producing those documents is also part of the responsibility for an event organizer. Supporting documents such as legal requirements, agenda, meeting recording, cost record and information about the company and the products. The organizer will need to be able to liaise with others such as customer and team member therefore good communication and enthusiastic would be important. Able to do basic administration is also necessary.

For an event organizer, taking in consideration of legal requirements is needed. This including contracts and agreements, health and safety, licenses and permission, insurance and acts. For a contract or agreement to be reliable, it need to be written, it have to clearly shows all the information those could be the company name, the event, venue, suppliers, performers and staffs.

Join the event, the team need to be careful of all the risk, first aid would be helpful. The organizer need to have brief idea toward different acts such as data protection act 1998 which is to protecting the employees and customers information and sale of goods act 1979 which is to protect consumers and sellers from each other by selling good with satisfactory quality and the goods must fit for purpose. Some of the insurance might need to put in consideration such as employers liability, equipment cover and public liability. CRB checks might necessary.

An event organizer is in charge of all parts of an event. Form the beginning right through to the end, the person need to make sure everything completed on time and on budget. There are different types of events but some of the key role and skills which are almost the same. As all the information above.

P 1-2 of Unit 19

At the end of year one business level 3, we will be doing a project work in team of 5 people maximum within the tutor group.  We will be focus on a project joins this summer.  This projects it to start an event at Spitalfields city farm. The teacher managed to help use to team up and put each people in different team.  In our team we have Yusheng, Steven, Tunde, Abdi and Lloyd.

P1

In this assignment I will describe different types of team and the benefits of teams for two organisations.

The first organisation is a team made by business course student. I am one of the team members. It is a team that focus on a project joins this summer.  This projects it to start an event at Spitalfields city farm. We decided to do a charity which is to raise money for the farm animal. There are five people in our team and each person is good at different area. . Each member in the team has certain set of relevant skills and knowledge. When coming to the projects work, everyone gets the advantage of shared knowledge and experience. It can make the work easier, if a person work alone on a project, the person may struggle with some aspects of it because of the limited experience and knowledge. When we doing the Spitalfields city farm project work, we always pair up to do different task.  For example I am good with giving out ideas and planning things, but as my English is not as good as Steven so every time I’ve finished something, he will check my grammar and spelling to make sure it`s all make sense .

Second organisation is a restaurant call Zen garden. Zen garden is a Chinese buffet restaurant in Milton Keynes, it provide great food with decent prices so this restaurant is really popular at local area. This company it is in private sector. There are different types of team within the company such as the management team and front staff team.

Having all kind of support is other benefits of teams. Working individually sometime creates a sense of isolation and makes people feel like there is no one else behind them. The support of the team environment helps people increase productivity and become more motivated at work. I am part of the employees in Zen Garden. The front staff team stay together because we trust each other, if there is problem. We all know what to say and what to do.  For example, when a table has finished, by observe, we will know what to do next such as one person clear the table, another person set the table and one person sweep the floor.

As we shared experience and knowledge within an organization, different roles are responsible for different people. The management team use their management knowledge to measure and calculi. Come out with certain plan to let staff follow to avoid risk and problem. The front staff team will use their experience toward different customer and follow the role which given by the management team to provide the best service.

A company have teams which have good quality and skills is necessary, for our college project team we sick together make sure all the work are done and ready for the event. For Zen garden, all the team sick together working toward their goals which to get more customer and make more profit.  Good quality team can benefit the organization and provide better quality work. It will definitely help the organization more successful. 

P2

In this assignment I will explain how to build cohesive teams that perform well by discuss the factors that help to make cohesive teams and I will also include Meredith Belbin theory and how personalities can affect cohesion in teams.

A cohesive team made up of different people in terms of qualities and also made up of different people in terms of skills. A cohesive team stick together they know how to communicate and share the experiences.

There are lots of factors that help to make a cohesive team such as establish a mission, communicate effectively, giving feedback and celebrate success.

Establish a mission

Make the goals of the group and how to accomplish those goals clearly to the team members are very important. This helps the team members to focus on specific target.

Communicate effectively

A cohesive team must have a good communication within the group.  In a cohesive team, make sure all message are constructed can help team member clearly understand the team`s instructions and goals.

Giving feedback

Giving feedback when you doing the project and after a project is complete. Explain what worked well, what did not and the results of their project. Constructive feedback will make for a good cohesive team.

Celebrate success

After the project successfully finish. It is important to recognize the team member. Make sure the group knows you appreciate their work and thank them.

Dr Meredith Belbin

A team is not a bunch of people with job titles, but a congregation of individuals, each of whom has a role which is understood by other members. Members of a team seek out certain roles and they perform most effectively in the ones that are most natural to them.

Dr. R. M. Belbin

There are three types of people within a team, people who good at thinking, people who good at doing things and who good at dealing with peoples.

People who good at thinking within a team, they could be the monitor evaluator, plant and specialist. Plants could be unorthodox or forgetful. Monitor evaluators could be overly critical and slow moving and specialist may have a tendency to focus narrowly on their own subject of choice.

People who good at action within a team, they could be implementer, shaper and completer finisher. Implementer might be slow to relinquish their plans in favour of positive changes. Shaper could rick becoming aggressive and bad humoured in their attempts to get things done and completer fisher could be accused of taking their perfectionism to the extremes.

Within a team, the person who good at dealing with people, they could be co-ordinator, resource investigator or team worker. Co-coordinator might over delegate leaving themselves little work to do. Resource investigators might forget to follow up on a lead and team worker might just become indecisive when unpopular decisions need to be made.

http://www.belbin.com/rte.asp?id=8  reference for all the information above,

In business having cohesive teams it is very important. As they come together to accomplish shared goals despite differences in work methods, communications and skill level. Cohesive teams make sure people feel they have someone always at behind and to back them up so people can focus on the working they doing rather than worry about something else, therefore cohesive teams is necessary for a successful business.